Category Archives: White Paper

Concerted Thought, Collaborative Action (v.2)

We posted our white paper “Concerted Thought, Collective Action, and the Future of the Print Record” for review in December and received a number of comments both publicly and in personal correspondence. With this post, we would like to thank everyone who read the document, invite additional readers to comment, and issue a slightly revised text that responds to some of the comments we have received.

To our readers, our proposal raised questions about costs, policy, and governance; the potentially competing interests of colleges and universities; and the need for technical infrastructure. Readers also had other practical questions about how our proposal would work, especially given geography, existing alliances, and long-time library traditions. There are also issues of access to collections to contend with, including the ways library collections are built and maintained and the varied preferences and habits of readers. And of course there are the many institutions and organizations working in the field and their distinctive priorities and sources of funding. Recognizing the many devils to be confronted in these details, we respond here to a few strategic questions and leave such tactical matters for later discussion as we engage the academic community and align our work with that of potential partners.

Reader comments brought to our attention that the title and introductory material of our December paper created confusion about the focus of our work and its relationship to other projects and organizations committed to preserving print materials. We have therefore revised the title of the paper and the introductory section to clarify our focus and describe better the scope of our work. Our original title, and indeed the name of our working group, suggested a much broader scope of work than our project in fact has. “Print Record” connotes a range of materials from journals and newspapers to books to government publications and ephemera and anything else published on paper and held in libraries. In that our focus is on monographs, our title and initial paragraphs obscured our focus and prompted readers to expect more from our proposal than the document provided.

The new title highlights our focus on a “collaborative future for access to print monographs,” and a revised Summary and first footnote state more clearly the relationship of our work to that of others and our particular interest in general, circulating holdings of 19th and 20th-century books–the volumes that occupy the vast bulk of library space and, unlike volumes that qualify for special collections status, are liable to management by withdrawal or in partnership with other libraries. We note that successful and growing programs for collaborating on the preservation of print journals have been established for decades thanks to the Center for Research Libraries and, more recently, such groups as Western Regional Storage Trust and Scholars Trust, as well as the Rosemont Group discussion, convened to explore tying the work of these groups together. Although we mentioned in passing the work of such consortia as Eastern Academic Scholars’ Trust that are collaborating on the preservation of monographs, and of OCLC’s Research Library Partnership on the composition and distribution of print holdings in the U.S. and elsewhere, we inadvertently created the impression of claiming a novelty for our approach when in fact several groups have laid the groundwork for our own.

We hope to continue the many conversations implicit in our proposal, but a few further points for now:

First, a couple of comments suggested that our working group reach out to include specific other organizations that might reasonably be involved. We are open to working with any group or organization who feel their interests overlap with our own or have suggestions for the best way to develop, test, implement, or refine the national collaboration we propose. For example, Ian Bogus (University of Pennsylvania) and colleagues in the community of preservationists interested in at-scale preservation of books wrote us about the possibilities for collaborating. Jacob Nadal, Executive Director of ReCAP, has joined our group, and we are in the process of extending invitations to others.

Second, readers of our paper asked about the roles of digitized text in our plan and, some thought, an inappropriate emphasis on digitized text. At the same time, others reminded us of the need to increase access for all readers, not only scholars and students, to the accumulated knowledge housed in libraries; to promote a coordinated approach to the digitization of texts; to offer spaces and services for using volumes on site wherever books are housed; and to create metadata and discovery mechanisms so that scholars can more easily identify and locate editions and copy variants.

We readily agree that digitized text is not the answer to all questions of access to published knowledge for all readers, and nothing in our proposal suggests that libraries should remove print books wholesale in favor of digital surrogates. We note, however, that many and in some instances novel use cases for monographs are satisfied by digitized text, and we are very much in favor of the several projects under way for open access publishing of new scholarly monographs. We also note that HathiTrust is expanding access to many texts by investigating their copyright status and creating a shared library of monographs in parallel with their digital archive. Our proposal therefore proceeds from two related assumptions: first, that digitization of text is an important preservation and access strategy and a program for preserving print can and should be coupled with a program for systematically digitizing text; second, libraries’ efforts should center on preserving print in an orderly way for future readers by federating, as the shared print movement has done thus far, local library collection management in order to ensure the ongoing availability of the maximum number of printed works.

As a final point, we note that many questions arise about the roles and identities of the current and new organizations or partnerships our proposal potentially involves. Many organizations now have a stake in this business of collaborative collection management and have done work that could readily evolve into the national collaboration we envision. If nothing else, we hope our proposal will help to catalyze the discussion among current shared print projects for monographs about how local and state/regional projects might knit together into a national program.

Again, please be in touch with individual members of the working group or comment here if you have ideas about how best to pursue a national program for the preservation of print monographs.

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Concerted Thought, Collaborative Action, and the Future of the Print Record

The working group on the Future of the Print Record has developed a white paper, a working draft of which is embedded as a PDF below. We now seek comments on this draft in order to continue developing the argument as well as our proposed solution. A discussion of this draft will be held at the MLA Convention in Philadelphia on Friday, 6 January, at 1:45 pm in the Marriott, room 401-403. We look forward to your feedback.


“What is the place of print in the digital age?” That is the fundamental question informing the attached white paper, building upon a thoughtful sequence of publications and conversations conducted over the last twenty years that persuasively articulates two correlate conclusions: 1) the collective cultural heritage embodied in the vast print record held in libraries’ general, circulating collections must be preserved and made accessible for future generations, and 2) that no single institution or existing organization can provide a satisfactory solution for sustaining this cultural legacy. A coherent, collective action is required on the part of the entire higher education community.

In this paper we propose a research agenda for, and suggest a path toward, a national system for print collection management that derives from core values that inform academic research and teaching, and that will provide over time a salient public good. Recognizing the rational imperative of the 20th-century model of large scale acquisition of print collections by single institutions, we recognize as well that contemporary robust networks, sophisticated communication, and infinitely reproducible content offer us an unprecedented means to augment and extend this traditional model of collection and access. Our proposal combines suggestions for a policy and governance structure and the rationalization of existing, high-density book facilities with strategically built and managed new facilities that would be operated as a coherent system. Fundamental to this built environment is the ongoing digitization of print content, creating a commonwealth of analog and digital resources in service to scholarly productivity and new discovery that expands our human capacity in ways that are more efficient, cost effective, and elegant than is possible within the academy today.

The title, “Concerted Thought, Collaborative Action,” refers to the logical consolidation and management of currently diffuse and distributed collections, and also describes the collaborative effort necessary to make such an ambitious and necessary project work. This is a rich amalgam of technical, behavioral, and cultural considerations. Implicit in successfully addressing this grand challenge is an elusive but foundational condition of engagement: mutual trust among institutions, their libraries, scholarly communities, information specialists, and administrators, a trust based on a shared commitment to the highest quality of teaching, learning, and scholarship.

Read or download “Concerted Thought, Collaborative Action, and the Future of the Print Record” below.

Download (PDF, 195KB)